Subscriptions (Studios)

A subscription is another name for a studio. A studio allows Alteryx Designer users to publish and share workflows privately within your organization. Admins can create studios and manage the users and workflows assigned to them. 

Each Gallery user automatically gets a Private Studio with their user account. When a user creates a workflow in Alteryx Designer and publishes it to the Gallery, the workflow is added to the user's Private Studio. Workflows published to the Private Studio are private and can only be seen by other users assigned to the studio. Each studio includes a limited number of user seats.

To go to the page, select Subscriptions on the navigation bar.

Create a new subscription

1. On the Subscriptions page, select Add New Subscription. Provide required information.
2. In Contact Name, type the name of the user who will manage the studio.
3. Click Subscription Type and select an option:
   • Free: (Default) Artisans and Members who are part of the studio can run workflows in the Public Gallery.
   • Paid: Artisans who are part of the studio can publish and run workflows in that studio and Members can run workflows.
4. In Artist Seats, type the number of Artisan seats available in this studio. Artisans can publish, run, and share workflows in the studios to which an Admin gives them access.
5. In Member Passes, type the number of Member seats available in the studio. Members can run workflows in the studios to which they have access. Admins can add a Member to a studio and Artisans can distribute membership to users.
6. Type a date (mm/dd/yyyy) in Expiration Date. This field is required if you select Subscription Type > Paid.
7. (Optional) In Assigned Worker, select a job tag to have workflows in the studio run on a specific worker. If a job tag is selected on the workflow, it will override the tag assigned in the studio.
8. (Optional) For API Enabled, select Yes or No. Access to the Private Server Gallery API is disabled by default. The Gallery API supports the ability to authenticate, list apps, run apps, and retrieve app results using an API Key and Secret from Gallery Settings.
9. (Optional) For Shared Schedules Enabled, select Yes to allow users to see the schedules and job results for workflows published by all users in the subscription (studio). Users can edit schedules created by the other users in the studio.
10. (Optional) Click Set Account to add Default Workflow Credentials. See Credentials.
    1. Click Workflow Credentials and select a saved credential.
    2. Click OK.
11. Click Save.

The new studio is added to the Subscriptions page. The number of Artisan seats assigned and the total number of Artisan seats available display in the studio box.

Delete a subscription

Before you delete a subscription (studio), remove all users from it. Deleting a subscription (studio) also deletes the workflows in that studio.

To delete a subscription, on the Subscriptions page, find the studio and click the trashcan icon next to the studio name.

Edit a subscription

1. On the Subscriptions page, click the studio name.
2. In Edit Subscription, edit subscription details or:

   You can only add Members to a studio in a Gallery that is using Built-In authentication. If the Gallery is using Windows Authentication, all Viewers automatically become Members and have the ability to run workflows shared with them in Collections.

   • Add Artisans and Members to the studio (for Built-in authentication). See Gallery for more on authentication type.
   • Send an email invitation for users to join the studio (for Built-in authentication). See Gallery for more on authentication type.
   • Select a job tag to assign a specific worker to run the workflows in the studio.
   • Move a user to the studio by copying the Subscription Key and pasting it in the user's profile.
3. Click Save.

Add a user to a studio

1. On the Edit Subscription page, click Add Artisan or Add Member.
2. Type the user's name.
3. Click a user in the list, or to invite a new user, type the entire email address and click Invite. New users must confirm their email address when logging in to the Gallery for the first time, or an Admin can validate the user's email address from the user's profile.

You can only add Members to a studio in a Gallery that is using Built-In authentication. If the Gallery is using Windows Authentication, all Viewers automatically become Members and have the ability to run workflows shared with them in Collections.

Remove a User from a Subscription

Users can only have one subscription. So, you must add a user to a new subscription to remove them from their existing subscription. There are 2 methods for moving a user from one subscription to another.

• Copy the Subscription Id of the new subscription and paste it in the Subscription Id field in the user's profile.

OR

• Go to the new subscription you want to add the user to. Select Add User. Enter the username and select the user when it appears. Note, this will change the user's Private Studio (subscription) and remove their access to the workflows in their existing subscription.