Manage a Collection's Users

These options to manage a collection's users are available on Collections pages of both the Admin or Gallery user interface.

Add a User to a Collection

1. Select Collections.
2. Select the collection.
3. Select Users > Add Users.
4. In the Users search bar, enter the username or email address, and select the user when they appear in the list.
5. Select Expiration Date to assign a date for when the user's access expires. Enter a date or use the date picker to select an expiration date.
6. Select the user's permissions:
   • Admin: Select Yes to set all the permissions to Yes. 
   • Add Assets: Select Yes to allow the user to add assets to the collection.
   • Remove Assets: - Select Yes to allow the user to remove assets from the collection.
   • Update Assets: Select Yes to allow the user to open the asset in Designer, make changes, and save it back to the collection.
   • Add Users: Select Yes to allow the user to add users to the collection.
   • Remove Users: Select Yes to allow the user to remove users from the collection.  

     You can't edit a Curator's collection permissions.

     
7. Select Add. 

Edit User Permissions

Curators (Gallery admins) can follow these steps to adjust users' collection permissions. All other users can remove the user and re-add them to adjust their permissions.

1. Select Collections.
2. Select the collection.
3. Select Users.
4. Select one or more users, select Edit.
5. Select Expiration Date to assign a date for when the user's access expires. Enter a date or use the date picker to select an expiration date.
6. Select the users' permissions:
   • Admin: Select Yes to set all the permissions to Yes. 
   • Add Assets: Select Yes to allow the user to add assets to the collection.
   • Remove Assets: - Select Yes to allow the user to remove assets from the collection.
   • Update Assets: Select Yes to allow the user to open the asset in Designer, make changes, and save it back to the collection.
   • Add Users: Select Yes to allow the user to add users to the collection.
   • Remove Users: Select Yes to allow the user to remove users from the collection.  

     You can't edit a Curator's collection permissions.

7.  Select Save.

Remove a User from a Collection

1. Select Collections.
2. Select the collection.
3. Select Users.
4. Find the user you want to remove.
5. Select the trash icon in the Actions column to remove a user from the Collection.

Set an Expiration Date for a User's Access

1. Select Collections.
2. Select the collection.
3. Select Users.
4. Select the users and then select Edit. 
5. In Expiration Date enter a date or use the date picker to select a date.