Manage a Collection's Users and Groups
Version:
2021.1
Last modified: January 27, 2021
Manage a collection's users and groups on Collections pages of both the Admin interface and Gallery user interface.
Add a User or Group to a Collection
The collection owner has to give you permission to add a user. Go to the Users tab of the collection to confirm you have permission to add users.
Note: Curators (Gallery admins) who have been added to the collection always have access to add and remove users and groups from collections.
- Select Collections.
- Select the collection.
- Select Users > Add Users. Or, to add a group, select Groups > Add Group.
- In the search field, enter the username, group name, or email address, and select the user or group when it appears in the list.
- Select Expiration Date to assign a date for when the user's or group's access expires. Enter a date or use the date picker to select an expiration date.
- Select permissions:
- Admin: Select Yes to set all the permissions to Yes.
- Add Assets: Select Yes to allow the user or group to add assets to the collection.
- Remove Assets: Select Yes to allow the user or group to remove assets from the collection.
- Update Assets: Select Yes to allow the user or group to open the asset in Designer, make changes, and save it back to the collection.
- Add Users: Select Yes to allow the user or group to add users to the collection.
- Remove Users: Select Yes to allow the user or group to remove users from the collection.
You can't edit a Curator's collection permissions.
- Select Add.
Edit User or Group Permissions
Curators (Gallery admins) can follow these steps to adjust user or group collection permissions. All other users can remove the user and re-add them to adjust their permissions.
- Select Collections.
- Select the collection.
- Select Users. Or, to edit a group, select Groups.
- Select one or more users or groups, and select Edit.
- Select Expiration Date to assign a date for when the user's or group's access expires. Enter a date or use the date picker to select an expiration date.
- Select permissions:
- Admin: Select Yes to set all the permissions to Yes.
- Add Assets: Select Yes to allow the user or group to add assets to the collection.
- Remove Assets: Select Yes to allow the user or group to remove assets from the collection.
- Update Assets: Select Yes to allow the user or group to open the asset in Designer, make changes, and save it back to the collection.
- Add Users: Select Yes to allow the user or group to add users to the collection.
- Remove Users: Select Yes to allow the user or group to remove users from the collection.
You can't edit a Curator's collection permissions.
- Select Save.
Remove a User or Group from a Collection
- Select Collections.
- Select the collection.
- Select Users. Or, to remove a group, select Groups.
- Find the user or group you want to remove.
- Select the trash icon in the Actions column to remove a user or group from the Collection.
Set an Expiration Date for a User's or Group's Access
- Select Collections.
- Select the collection.
- Select Users. Or, edit a group expiration date, select Groups.
- Select the users or groups and then select Edit.
- In Expiration Date enter a date or use the date picker to select a date.