SharepointFiles

SharePoint Output Tool

Version:
2022.3
Last modified: November 29, 2022

Use the SharePoint Output tool to write data to your CSV, XLSX, and YXDB files as well as lists in your SharePoint site.

This tool is not automatically installed with Designer. To use this tool, download it from the Alteryx Community.

In SharePoint tools version 2.2.0, we renamed SharePoint Files Output to SharePoint Output.

We also temporarily removed support for SharePoint On-Premise (version 2013 and 2016).

SharePoint Files Output version 2.1.0 also contains lists writing functionality which was a standalone data connector. See Designer Compatibility with Data Connectors to maintain full functionality of the SharePoint connector.

Sign In to SharePoint

The OAuth method is used for authentication, so you can either use the default Alteryx application via Sign in via Internet Browser or you can provide your own API application via Connect to URL with Client ID and Secret, Tenant ID. See the Custom API Application Setup section for the information on how to create your own API application.

You can use the default Alteryx application (Sign in via Internet Browser) to schedule workflows for up to 6 months. However, if you select Use as service principal (app-only authentication) after you select Connect to URL with Client ID and Secret, Tenant ID, you can set the expiration of the token according to your company policy and the scheduled workflows won’t be associated to a single user. This is convenient, for example, if a user leaves the company and their account is disabled, causing workflows to not run.

The available authentication methods are the same for both Files and Lists but they differ for SharePoint versions. Additionally, you need to enter a SharePoint URL at the site level to write to the lists:

  • SharePoint 365
    • Sign In via Internet Browser
    • Provide Client ID and Secret, Tenant ID
  • SharePoint 2013 and 2016 (On-premise)
    • Provide Username, Password and URL
    • Connect to URL with Windows Account

SharePoint Files

Select a File

  1. Select a Site and a Document Library.

  2. Select the file in the file tree or search for it by its name. You can enter the file path in the File Path field. 

  3. Use Existing File Action in the Options tab to select the handling of an existing file. 

    • Rename: The Rename option will rename the file (appending a unique number to the end of the filename). 

    • Overwrite File: Overwrite option deletes the existing file and writes the new file contents.

    • Overwrite Sheet: The Overwrite Sheet option rewrites the selected sheets and makes no changes to other sheets.

    • Append: Append option adds the new data to the existing file. 

    • Abort: When Abort is selected, the file will not upload if there is another file with the same name.

If you select the Overwrite File, Overwrite Sheet or Append options in Existing File Action, the updated sheet becomes the first sheet in the file. This can impact tools using the order numbers of sheets.

Add a Folder 

  1. Select the Site and the Document Library where you want to add a folder. 

  2. Select Add Folder

  3. Select By Name and enter the name of the new folder. Designer adds the folder without the need to run the workflow. 

  4. Select By Field to add multiple folders based on a specified field from the data. 

  5. Enter the name of the new files in the File Name field.
    The File Name field requires the file name including the file type extension. 

  6. Run the workflow to add the folders. 

Add a File 

  1. Select the Site and the Document Library where you want to add a file. 

  2. Select Add File

  3. Select By Name and enter the name of the new file. 

    The File Name field requires the file name including the file type extension. 

  4. Select By Field to add multiple files based on a specified field from the data.

    • SharePoint Output excludes the field from the written data. You can keep it by selecting Keep Field in Output.

  5. Run the workflow to add the file.

Select a File Format

XLSX
  • Data Range options specify the names of the sheets to create. Options are By Sheet Name and By Field.

    • SharePoint Output excludes the field from the written data. You can keep it by selecting Keep Field in Output.

If you select the By Field option, multiple sheets will be created and named based on the value selected in Select Field.

  • Enter the cell in Start in cell to specify the start of data output. 

  • Select Write headers to include headers in the output data. 

  • Select Code Page to determine the encoding of the data. 

CSV
  • Use Max Field Length to set the maximum length of each field, allowing control over string cut off. 

  • Use Field Delimiter to select a field delimiter between fields. Options are CommaSemicolonTabPipeSpace or Custom delimiter

  • Select Write headers to include headers in the output data. 

  • Use Quote Character to select a format of the quote. Options are NoneSingle QuoteDouble Quote, or Custom

  • Select Code Page to determine the encoding of the data. 

YXDB

No options.

SharePoint Lists

Configure the Tool

  1. Select a List. The contents are specific to the URL you specify. If your URL contains a directory, only lists for that directory are shown.

  2. In Output Options, select an option for writing the list:

    • Append Existing: Appends all the data to an existing table.

    • Delete List and Append: Deletes all the original records from the table and then appends the data into the existing table.

    • Update; Warn on Update Failure: Updates only existing records with the IDs you specify. If a record cannot be updated, a warning is reported.

    • Update; Error on Update Failure: Updates only existing records with the IDs you specify. If a record cannot be updated, an error is reported and processing will stop.

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