Server admins can set up email notifications for various events, for example, Server account registration, password changes, or workflow sharing. Manage enabled email notifications, message text, and notification groups on the Notifications page.
- As an Server admin, you can't add or remove users to an email group. Email groups serve to group notifications that users can opt in or out of.
- Only users who have logged into the Server UI at least once receive email notifications.
- Email notifications aren't supported for distribution emails, for example, firstname.lastname@example.org.
To enable email notifications, enter the SMTP server information in System Settings on the Server UI > SMTP screen. Go to the Server UI help page for more info.
To manage notifications, go to the Notifications page of the Server Admin interface.
Add a System Message
You can add a system message to display to Server users when they log into the Server UI. The system message displays as a banner alert at the top of the page when Server users log in. Users can close the system message by selecting OK. You might use this message to notify users of changes or system downtime.
To add a system message, go to the Notifications page, then select the System Messages tab. Enter your message text in the Displayed Text field and select Save & Preview. To remove a system message, delete the text in the Displayed Text field and select Save & Preview.
Enable or Disable Notifications
To enable or disable notifications, then select the Notifications tab. Then select a notification in the list. To enable a notification, check the Email status box. To disable a notification, uncheck the Email status box.
Change Notifications to HTML or Plain Text
Notifications send as HTML by default. HTML emails support images and text formatting. Plain text emails do not support image or text formatting. If users are having trouble viewing the content of email notifications, you may want to switch to plain text. To change how notifications are sent, select a notification in the list. Change Send email as to HTML or Plain Text.
Edit Notification Text
- To edit the default notification text, select a notification in the list.
- In the Subject field, edit the default subject of the notification.
- In the Body field, edit the message text.
- Select Group to change the email group to whom the notification is sent. You can also manage notification groups on the Notification Groups page.
- Select Save.
Edit Placeholder Variables
The email subject line and body contain placeholder variables that populate based on the user's profile. You can edit which placeholder variable is used, but the populated text for a given placeholder variable can't be changed.
To change the placeholder variable, double-click the highlighted placeholder, for example, [[Collection Owner Name]], and enter a new Placeholder Name. Select OK.
Use notification groups to create a grouping of email notifications to quickly turn those notifications on and off.
There are 3 default notification groups:
- Workflows shared in the Public Gallery
- Collections shared with me
- Workflows added to or updated in collections shared with me
To review and change the email notifications included in these groups, select an email notification and select a notification group in the Group dropdown.
Create a New Notification Group
You can also create a custom notification group in the Notification Groups tab of the Notifications page.
- Enter a notification Group Name.
Then select the notifications you want to add to the notification group in the Notification dropdown. You can select multiple notifications.
Disable or Enable a Group of Notifications by Turning a Notification Group On or Off
Once you have grouped your email notifications using notification groups, you can quickly enable and disable multiple email notifications by turning the notification group On and Off under Notifications Groups.
Opt Out of a Notification Group
Users can choose to opt out of a notification group from Notifications tab of their profile.
Email Notifications Actions List
Server sends email notifications for each of these actions once SMTP is set up. You can disable individual email notifications. Go to Enable or Disable Emails.
Workflow added to collection: Sent when a user adds a workflow to a collection.
Workflow updated in collection: Sent when a user updates a workflow in a collection.
Collection shared with user: Sent to the user when another user shares a collection with them.
Membership granted: Sent when a curator assigns the user a member role.
Artisanship granted: Sent when a curator assigns the user an artisan role.
Workflow shared in Public Server: Sent when a user shares a workflow to the Public section of My Workspaces (homepage).
Curator created a new license owner account: Sent to the user when their account is created.
Curator created a new user account: Sent to the user when their account is created.
License created: Sent to the curator when they buy a license.
Membership expired: Sent to the user when their membership has expired.
Membership revoked: Sent to the user when their membership is revoked.
Validation email: Email with validation code that is sent to the user when they create an account.
Password changed: Sent to the user when their password is changed.
Password reset: Sent to the user when they request a password reset.
Pending user workflow added to collection: Sent to a pending collection user when a workflow is added to a collection that they are invited to view.
Pending user collection updated: Sent to pending user when a collection they are invited view is updated.
Pending user invited to a collection: Sent to a pending user when they are invited to a collection.
Pending user granted membership: Sent to a pending user when they are granted membership.
Pending user granted artisanship: Sent to a pending user when they are granted artisanship.
Referral: Sent when a user wants to refer someone to the Server.
Workflow shared link: Sent to a user when a workflow has been shared with them.
License created notification: Message sent to Alteryx when a new license is created.
Curator created a new active user account: Sent when a curator adds an active account.
Collection sharing granted: Sent when sharing rights are granted to a user in a collection.
Collection sharing revoked: Sent when sharing rights are revoked to a user in a collection.
Collection cleanup error: Sent to Server admins when the collection cleanup background process has an error.
Welcome to Alteryx Server: Sent to user when their account is created via API.
Use the Search field to search for the notification by a keyword.