Collections: Admin Interface

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Current
Last modified: March 05, 2020

A Collection allows users to share assets (Workflows, Apps, Macros, and Insights) with other Gallery users who are not part of the same subscription (studio). This article covers the options available to Curators (Gallery Admins) on the Collections page in the Gallery Admin interface. To learn more about options for Collection users within the Gallery, see the Collections: User Interface article.

Access Gallery Admin Interface

Access the Gallery Admin interface directly via the following URL: [BaseAddress]/gallery/admin

You can also access the Gallery Admin interface via Gallery. To do so, select your username in the upper-right corner and select Admin.
Select your username in the upper-right corner and select Admin to access the Gallery Admin interface.

Add a User to a Collection

  1. Select Collections on the Admin toolbar.
    Select Collections in the left-hand menu of the Admin interface.
  2. Select the Collection you want to add a user to.
  3. Select Users Add Users.
  4. In the search bar, type the username or email address and select the user when they appear in the list.
  5. Select User Permissions:
    • Admin - This is the same as selecting all the permissions for both Users and Assets.
    • Assets - Select whether you wish to allow the user to Add, Remove, or Update assets. The Update permission allows users to open the asset in Designer, make changes, and save it back to the Gallery.
    • Users - Select whether you wish to allow the user to Add or Remove other users. 
      Select the permissions for the user.
  6. Select Save

Share Collections with Windows Active Directory Groups

If your Gallery is using Integrated Windows Authentication, you can manage user and group access to the Gallery on the Groups tab of the Users page. Once you have added a Windows Active Directory group to the Gallery, you can then add that group to a Collection to give all users in the group access to the workflows in the collection.

Remove a User from a Collection

  1. Select Collections on the Admin toolbar.
    Select Collections in the left-hand menu of the Admin interface.
  2. Select the Collection.
  3. Select Users.
  4. Find the user you wish to remove.
  5. Select the trash icon in the Action column to remove a user from the Collection.
    Select the trash icon in the Action column to remove a user from the Collection.

Allow Users to Create Collections

Curators (Gallery Admins) must give users permission to create Collections. To do so, follow the steps below.

To prevent unexpected changes to users' ability to create collections, this permission will be enabled by default for Curators and Artisans created before 2019.4  If you wish to remove an existing user's ability to create collections, turn off the Create Collections permission.

Give an Existing User Create Collections Permission

  1. Select Collections on the Admin toolbar.
  2. Find the user and select Profile
  3. In the Actions panel, select Yes for Create Collections permission. 
    In the Actions panel toggle the Create Collections permission to Yes. 

The Create Collections Permissions can also be given when adding a user. See Create a New User

Change the Collection Owner

  1. Select Collections on the Admin toolbar.
    Select Collections in the left-hand menu of the Admin interface.
  2. Select the Collection.
  3. Select the pencil icon to the right of the Owner.
  4. In the search bar, type the username or email address and select the user when they appear in the list.
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