Manage Groups

Version:
Current
Last modified: November 23, 2020

On the Groups tab of the User Management page in the Gallery Admin interface, Curators (Gallery admins) can create user groups. User groups allow admins to more efficiently assign user roles. They also support asset sharing via collections

Create a New Group

  1. On the Groups tab of the User Management page, select the plus icon to add a new group.  
  2. If you are using Integrated Windows Authentication, you have a Group Type option.
    1. Select Active Directory to add a group from your Active Directory as a user group.
    2. Select Create Custom Group to create a user group you can manually add users to. 
  3. If you are adding a Custom Group, enter a name for your group in Group Name
  4. If you are adding an Active Directory group, search for the Active Directory group in Search Groups.
  5. For both Custom Groups and Active Directory groups, select a Group Role to assign to all users in the group.

    Visit User Roles to learn about the permissions each user role includes. Visit Understand Role Hierarchy to learn how a user's group role impacts their access within Gallery. 

    Screenshot of Add Group screen

Add Users to a Group

Custom Groups allow you to choose the users that are part of the user group. Follow these steps to add a user to a group.

  1. Select a group.
  2. Select Add User
  3. Search for the user by username or email. This searches Active Directory for Active Directory users and groups if you are using Integrated Windows Authentication. If you are using Built-in Authentication this searches Server for Gallery users. 
  4. Select the user.
  5. Select Save

Delete a Group

To delete a group, select the trash icon in the Actions column of the group grid. When you delete a group, you also remove collections access for the group's members.

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